Policies and best practices

CyHire

In partnership with all colleges at Iowa State University, Human Sciences Career Services utilizes an online career management system called CyHire. Career-related information is posted and available for students, employers, and faculty via this system. Use of CyHire ensures fair and equal access by students, alumni, and employers.

We accept all of our job postings via this system which allows employers to:

  • Post intern/co-op and post-graduation positions
  • Create a company profile
  • Schedule on-campus events
  • Schedule on-campus interviews
  • Register for career fairs

Recruiting privileges and services are extended with the understanding that professional employment practices will be followed. Iowa State University reserves the right to suspend services without notice. To help meet our legal, ethical, and professional responsibilities regarding CyHire, on-campus, and off-campus recruiting, and to protect employers, students, and alumni, we ask that you commit to EACH of the following:

  1. I will not provide my login, password, or account information to anyone, or allow any other person or system access to my CyHire account.
  2. I will not transfer or allow any other person or system to transfer any student or alumni information or data obtained from the CyHire system to any third party, or to any system operated by a third party Application Service Provider (ASP) without the expressed, written permission of the student or alum.
  3. My organization agrees to abide by the NACE (National Association for Colleges and Employers) Principles for Professional Conduct, as found on the National Association of College Employers website.
  4. My organization agrees to abide by the Discrimination and Harassment Policy of Iowa State University through all aspects of recruiting, hiring, and employment of students. For more information on this policy, please visit the Iowa State University policy library website. Iowa State University is committed to assuring that its programs are free from prohibited discrimination and harassment based upon race, ethnicity, sex, pregnancy, color, religion, national origin, physical or mental disability, age (40 and over), marital status, sexual orientation, gender identity, genetic information, status as a U.S. veteran (disabled, Vietnam, or other), or any other status protected by university policy or local, state, or federal law. Any reported violations of equal employment opportunity laws or this policy are investigated.

Policy on posting positions

In accordance with the National Association of Colleges and Employers (NACE) Guide to Ethical and Legal Standards in Student Hiring, Human Sciences Career Services is committed to maintaining a recruiting process that is fair and equitable to students and employing organizations. EEO policy requires that all professional employment opportunities (internships, co-op and post-graduation) must be made available to students/alumni within CyHire. This practice ensures compliance with NACE guidelines as well as federal law. Human Sciences Career Services staff will not engage in any practice that operates outside of this policy. For more information on NACE guidelines, please visit the NACE website. For more information regarding federal employment law, please visit the United States Department of Labor website.

Offer acceptance policy

Human Sciences Career Services encourages employers and organizations to give students as much time as possible to evaluate job offers. Employers are expected to follow the guidelines established by NACE in this area. Employers should provide candidates a minimum of three weeks from the date of offer to evaluate the opportunity for both internships and post-graduation positions. We also encourage employers to consider requests for additional time on an individual basis. Offers made to students for positions should be made in writing. Verbal offers should be followed with written offers via email or post.

Policy on discrimination and harassment

In an effort to prevent issues before they occur, we wanted to affirm that Iowa State University is committed to ensuring a safe campus environment that is free from both discrimination and harassment of any kind. We ask that your organization take steps to ensure that all of your representatives uphold the policies of Iowa State University while engaged in the recruitment of our students. Please let your recruiters know that all allegations of harassment or discrimination will be thoroughly investigated by the ISU Office of Equal Opportunity. Any recruiter found to be engaging in harassment or discrimination will as a minimum be barred from all future recruiting on the ISU campus. In addition, the employing organization will have their campus recruiting privileges rescinded until documentation is provided that corrective action within the organization has been taken to prevent a repeat offence.

Iowa State University policy on discrimination and harassment: http://www.policy.iastate.edu/policy/discrimination/

Career fair inclusivity statement

Iowa State University aspires to be the best land-grant university in the country in creating a welcoming and inclusive environment for all of our students, faculty, staff and visitors. In 2005, our student government began to formalize the six ideals that Iowa State uses to create a welcoming community called the Principals of Community. The Principles of Community are Respect, Purpose, Cooperation, Richness of Diversity, Freedom from Discrimination, and Honest and Respectful Expression of Ideas.

Iowa State is thrilled to have students that are from all 99 counties in Iowa, all 50 states plus the U.S. territories and over 100 countries from around the world. As you can imagine our students bring a plethora of life experiences and a variety of social identities such as being the first in their family to attend college, different abilities, different race and ethnic backgrounds, varied social economic standings, nationality, diverse gender and sexual identities, rural or city raised, speaking multiple languages, practicing different religions, etc., all which influence their strengths, skills, emotional intelligence and adaptability.

How to practice our Principles of Community

As our partners, we ask that you honor our Principles of Community as you interact with our best and brightest during career fairs, networking events, interviews, etc.  

Below are a few practices that we believe will create a welcoming environment and experience for both our students and recruiters:

  • Use your pronouns – (i.e. she, her, hers) when introducing yourself to groups, add them to your nametag (if possible), add them to your contact material, etc.  Here is a link to more information on why the use of pronouns is helpful in creating a welcoming environment: https://www.diversity.iastate.edu/who/gsdi/pronoun
  • Avoid stereotyping by engaging with each student without making assumptions based on your unconscious perception or bias. We recognize that this a lifelong developed skill, so we ask you to do your best. To learn more about implicit bias check out this Forbes article, How to Minimize Unconscious Bias during Recruitment, and Harvard’s Project Implicit.
  • Take a strengths or asset based approach to your hiring process. An asset based approach focuses on strengths and views diversity in thought, culture and traits as positive assets. For instance: Students who have moved often (i.e. from military families, immigrants, refugees, foster kids, etc.) may have adaptability and flexibility as top strengths. Learn more about a tool we use at Iowa State to help our students identify and grow their strengths: Gallup CliftonStrengths

Recruiting international students

Getting permission for international students to work in the U.S. is not as difficult as many employers may think. Most international students are in the U.S. on non-immigrant student visas (F-1 and J-1), and these international students are eligible to accept employment under certain conditions.

The brochure What Employers Should Know About Hiring International Students addresses concerns employers might have about international students and work.

Employer's Guide to Hiring International Students

The College of Human Sciences supports campus recruiters' participation in the classroom

The College of Human Sciences encourages and supports interaction between campus recruiters and college instructors. Individual instructors frequently host employers in their classrooms. Those organizations wishing to participate in classroom situations should recognize that any material presented in such forums should correspond and compliment the classroom curriculum. Company “commercials”, where the bulk of the material covered is focused on marketing the organization, are not recommended nor allowed.

When reaching out to instructors of the college, employers should plan to prepare presentations that will support the material of the course. For those campus recruiters who wish to promote their company, hosting an information session marketed via CyHire is recommended.

Student organizations may also be a venue for presentations. It should be mutually agreed upon by the student organization and the company that the presentation will NOT primarily promote the organization. Additionally, any recruiting activities (i.e., resume collections, sharing of job postings, etc.) should be coordinated with Human Sciences Career Services and posted on CyHire. Engaging in recruitment activities in classroom situations which might be outside of standard recruitment practices may jeopardize the employer’s compliance with EEO and/or DOL obligations.

Information sessions

In accordance with University policies, there are specific appointed areas that can be utilized by commercial organizations. Buildings utilized for academic pursuits are generally not an option for information sessions or company booths. The University’s regulations are intended to treat all organizations in a fair manner, while following University policy. Please see the links below to review Iowa State University’s policies on commercial organization presence on campus.

We encourage companies to make reservations with the Memorial Union, Scheman Building, or a variety of other venues in the Ames area for their information sessions. Further suggestions can be made by our office upon request.

Throughout the academic year, there may be opportunities for employers to present on career or industry related topics during organized events which will precede our career fairs. Please contact our office at 515-294-0626 for more information.

University policies

Facilities and Ground Use, Activities

Facilities & Property