Announcements » Canvas

February 10, 2020

Speedgrader options: Speedgrader is the grading interface for Canvas. You can reach it in 3 ways: from the 'To Do' list on the course homepage, from an assignment instruction page, or from an individual student's activity submission cell in the gradebook (hover in cell, click the arrow icon to open student grade tray, then click speedgrader). By default, speedgrader displays submissions in alphabetical order by student name. Change this behavior by clicking the gear in the upper left corner of speedgrader, then clicking Options. You can specify that submissions display in chronological order of posting or by the grading status of the submissions. The latter groups ungraded submissions together. Remember that if you click the downward pointing triangle after the currently displayed student's name in speedgrader, the class roster displays with icons indicating whether each student's submission is missing, already graded, or ungraded, and you can select any name to grade that student. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

January 31, 2020

How to change a student name in Canvas: At ISU, Canvas users are not currently able to change their name or gender marker within the Canvas system directly. Names are populated into Canvas based on the officially registered names in the student information system (SIS). A student's officially registered name and gender marker can be changed but this may negatively impact their Student Financial Aid, international visas, and ISU employment records. Students are urged to consult with the relevant offices before making record changes. ISU is working on improving student record options. Information about the name and gender record policies and a link to the change form are available through the Registrar. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

January 27, 2020

How to send message from the gradebook: Instructors can contact students from the gradebook by selecting the "Message Students Who" option from any activity column header cell menu. (Hover over the header cell, click the 3 vertical dots to expand the header menu.) Select one of the 3 criteria by which to recipients can be chosen for your message. The options are: "Haven't been graded", "Scored less than", and "Scored more than". (The tool does not yet allow you to send a message to students who scored between two values.) You can only type in a message, you cannot attach a voice recording or file. Students who receive your message will not know who else received it. This is a great way to contact students who missed or did poorly on an activity and it can also be used to praise students who have done well. This is an easy method to increase your presence in the class, which can in turn encourage students to engage. Follow the MORE link for additional gradebook tips. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

How to set up quiz time accommodation: To give a student extra time on their quiz submission attempt, go to the Course Menu > Quizzes > name of the quiz > Moderate This Quiz. Find the student's name in the class roster and click the pencil icon on their row. Enter the amount of extra time the student should be allowed: their total available time to complete the submission will be the sum of the standard class attempt time plus the extra time you enter. Note that this is also the screen where you can give a student an extra quiz attempt if necessary. Click Save. Visually verify that the time and number of attempts displayed for the student are correct. Note that giving a student extra time on their future attempt, or extra quiz attempts, does not affect a quiz attempt the student has already begun. Follow the MORE link for this and other canvas quiz tips. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

January 16, 2020

Avoid grade errors - #2: Verify that Canvas is calculating letter grades according to your syllabus policy: The start of the semester is the perfect — and correct — time to verify that your Canvas course is calculating student letter grades according to the policy you have set forth in your syllabus. Both the instructor and students implicitly understand that if a syllabus grade policy contains gaps — as is the case with C+=77-79%, B-=80-82%, B=83-86% — then actual grades falling in those gaps should be rounded up or down. However, that is not how Canvas works. Go to Settings > Course Details tab and click the "view grading scheme" link. The pre-set range for each letter grade is shown. Canvas grade ranges are continuous and there is thus no rounding. For example: C+=77% up to but not including 80%, B-=80% up to but not including 83%, and B=83% up to but not including 87%. To make Canvas match your syllabus, you may need to (1) create and (2) activate a new grading scheme. Follow the MORE link for details. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

Avoid grade errors - #1: Enter a zero if student does not submit a graded activity: If a student does not submit a graded activity — whether it is a graded discussion, quiz, or online assignment — it is imperative that you enter a zero in their grade cell when grades are being given for the activity. Leaving a cell blank does not change the student's overall earned point value but it does change the listed value of the course for that student — the net effect is that the student may get the impression that they are doing better than they really are. Another side effect is that the student does not get a notice saying a grade is posted and thus may assume they have no grade because you are simply behind on grading. It is better for a student to receive a timely notice of missed activities, which a grade of zero will provide. To avoid dealing with grade questions long after the assignment is due, be sure to give everyone a grade on every activity as soon as possible after the activity closes.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

January 14, 2020

How to order course accounts: Each time you teach, you need to order a new Canvas account. ISU provides two different options for ordering your Canvas class accounts: "Request a New Course Shell" and "Prepare to Teach". Both are accessed by going to ISU Canvas > Help > Global Course Administration. If you're the instructor of record, ordering for the current semester, and have only 1 section, use the Prepare to Teach method. For all other circumstances, we recommend using the Request a New Course shell tool (the drawback to this method is that it creates a default enrollment section with the same name as the course account). The instructor of record will need to use the Prepare to Teach tool to enroll one or more class lists into the account, taking care to use any pre-made accounts if they exist. Finally, publish the account so that students can enter it. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

How to enroll teaching assistants and co-teachers: The process for enrolling participants who have a netID but who are not credit-earning students is started from inside your Canvas course. Go to the ISU AdminTools link > Manage Additional People. For each new participant: enter their netID, specify their role, select the enrollment sections they should see (normally will select "All listed sections"), then click the “Add” button. IMPORTANT: When you connect registrar lists to the class account it creates new enrollment sections with names such as "Section 1", "Section XW". Depending on how your account was ordered, there may be a default section that has the same name as the account but which contains no students! If you enrolled your TA/co-teacher before enrolling the class lists, you will need to go back and re-enroll them into the new sections, i.e. "All listed sections". More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

Clean up your dashboard: Every Canvas user can control which course tiles display on their dashboard, the color and label of the tiles, and their order. These alternations are personal, i.e. they only affect the display for the person making the changes. The course instructor also has the option to add an image to the course tile – if this is done, it affects the tile appearance for all participants in the course. It is a good idea to change the image used each time you teach a course in order to differentiate the tiles used for each semester’s version of the same class. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

December 13, 2019

Online course reserves: The ISU Library's Course Reserves service works with instructors to make available required course materials for current classes. Typically materials will be made available online and thus can be accessed by students 24/7. The process for requesting and accessing your Online Course Reserves is now online too - you can now do it all through your Canvas class site! In Canvas, the instructor clicks Course Reserves link in the Course Menu - if the link is not visible, go to Settings > Navigation tab > drag 'Course Reserves' to the top table, then save the menu change. The first time you access Course Reserve you must specify the semester and click "Create Course". On the next screen, you can begin adding reserve items. For assistance, click the NEED HELP? button in the upper right corner. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

December 5, 2019

Final grade submission: Final grades are due by 2:15 Thursday Dec. 26. ODL staff will be available to assist through Dec. 23. The instructor (only) can submit grades either through Canvas or Accessplus, but not both. If using Canvas, ensure that the internal grading scheme matches your syllabus policy (Settings > view grading scheme). Make sure that all assignment submissions are graded – check your To Do list on the homepage as it lists ungraded submissions. Review Grades and fill in blank cells on all required assignments - it is okay to leave Extra Credit cells blank but remember that Extra Credit activity should be worth zero points. Carefully check whether there are hidden grades as these will not be included in students' final scores. Don't panic though, ISU has created a tool to help check for these problems! Access it through your course > ISU AdminTools > End of Course Checklist. For assistance, schedule a consultation meeting with Karla, embleton@iastate.edu More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Process for incompletes: ISU policy allows an Instructor to assign a student a temporary course grade of Incomplete (I), if special circumstances beyond the student's control prevent course completion. An instructor is not obligated to do so. The 'I' remains on the student's transcript and is accompanied by either an F or an instructor submitted grade. The student must be passing the course at the time of the request. Instructor and student complete and sign an official Incomplete Contract, available at https://www.registrar.iastate.edu/forms > For Departments > Incomplete Contract. On the form, explicitly state what the student must do to complete the course and how long the student has to do so. Submitted work is graded by the normal standards. The maximum allowable contract length is 12 months – there is no minimum. If the student requires Canvas access, a new course account must be set up for this purpose. Depending on the original course's settings, the student may not be able to access it. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

November 26, 2019

Order your spring accounts: It's time to order your spring Canvas class accounts. You can either request the account yourself using the online format at ISU Canvas > Help > Global Course Administration, or submit a request to Karla Embleton in CHS-ODL (provide the course prefix, course number, and section information — indicate whether you need separate accounts for each section or will combine sections into a single account). Every time you teach you must order a new blank Canvas account. You can either build the new account up or import an existing account into it and update the copied material. To import an existing account you must be a Teacher in it. To use a course that you were not a Teacher in, have the program chair email CHS ODL staff (Karla) indicating that this is acceptable. While staff can order and copy accounts, only the officially designated Instructor of Record can enroll students and publish a course. (IOR status is handled by department support staff.)
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

Reserve Testing Center for spring exams: If you are planning on having students take exams in the ISU Testing Center this spring, submit your request to the Testing Center before the first day of the spring semester — the sooner the better. It is not necessary to provide full details now but space is limited and you may need to shift your exam dates. There are many best practices and requirements for online testing. Each test requires a password and should have a start, end, and due date that matches the Testing Center reservation times. You are strongly urged to structure tests to randomly draw questions from larger questions pools, and to restrict the amount of feedback given until after the examination window has closed. If you have any questions about quiz design, please contact the CHS Online and Distance Learning staff. Follow the MORE link to get Testing Center information. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

November 8, 2019

Qualtrics Support: Qualtrics is ISU licensed survey software. It is reached from both the OKTA and the More Sign-Ons pages or by going to the ISU Index > Q. Qualtrics is used to create forms for administrative purposes (applications forms, ballots), research surveys, online tests, and peer evaluation forms for courses. Limited support, training, and survey coding services are available from the Online and Distance Learning unit in the college (contact Karla Embleton, embleton@iastate.edu). Online help and training are also available directly from Qualtrics. For technical problems, click Help > Contact Support > Sign in with SSO > in the Organization ID box, type iastate > click Continue. This brings up a support screen with a variety of options. If you select 'I have a different support request', then specify that the product is 'Survey Platform', you will reach chat, email, and phone support paths. To reach training materials, click Help > Support Site > On-demand training. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

November 5, 2019

Student analytics Canvas' student analytics tool provides both an overview, and more detailed report, of how each student is doing in your course in terms of graded work and which content they are viewing. Get to a specific student's report by clicking their name in the New Analytics screen. To view the student’s progress on assignments, click the snowman icon (3 vertical dots) and select "Data Table". To see a summary of what content and activities they visited by week, click the Weekly Online Activity link, then click one of the week starting date links. For a more detailed report of when the student visited each course component, including the time they submitted assignments, click People > select student's name > on their tray, click the student’s name again > click Access Report. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Link validator To check your course for broken links, go to Settings then click the "Validate Link in Content" link in the far right menu. The checker looks at both unpublished and published content, which is another good reason for clearing out older, unused content. Some issues may be reported that are not actual problems to your students, but pay attention if there is a link that is going to a different course! Students can generally NOT access content stored in other courses. This problem occurs when a Page with links to other Files or Pages is copied to a new course account. These links need to be edited and directed to content stored in the new course. You can verify that links don't work if you switch to Student View. Instructors can have Canvas alert them via email to content errors that students run into by going to Account > Notifications > scroll down and set the "Content Link Error" notification to either immediate (check mark) or daily summary (clock face). More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

October 29, 2019

Control grade visibility Canvas has changed the process for hiding/showing grades to students twice since July. The latest update provides more consistency in process and icon meaning. A grade column can contain both hidden and visible grades. A visibility icon (a grey eye with a slash through it) displays in the column's header cell if any grade in the column is hidden. Hover on the assignment column's header cell to see the grade release options. If there are any hidden scores, you can select "Post grades" to display them. If there are any visible scores you can select "Hide grades" to hide them. These settings only affect currently stored grades! Select the "Grade Posting Policy" link to set visibility rules for grades that will be added in the future: "Automatically" will display future grades, "Manually" will hide future grades. If you select "Manually", the word "Manual" appears in the column header cell but it may not be visible until you drag the column wider. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Course Analytics Canvas' revised course analytics tool, "New Analytics", provides a summary of all course activity by date as well as a summary of each student's participation and assignment submission status. The default provides page view and participation rates (measured in terms of discussion posts, assignment submissions, quizzes taken, etc.) in graphical format and is intended to display trends. For a more detailed breakdown, switch from the "Students" tab to the "Resources" tab. This report indicates the total number of students who have looked at each content and activity instruction screen, the total page views per item, and total number of submissions ("Participations") to each activity. Course analytics do not provide specific details about what each student did specifically - for that, view the student's Access Report. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

October 22, 2019

Resubmitted Assignments: There is nothing in Canvas to prevent a student from resubmitting an assignment prior to its "Available Until" closing date. This is a useful feature if a student has submitted an incorrect file and wishes to resubmit. However, when the student resubmits, they no longer see their first submission or any feedback the instructor may have provided on it. Also, there is only one grade column associated with the assignment and it is associated with the last submission. If an instructor wishes to have separate submissions – such as a draft and final version of a paper– these must be created as separate activities. Similarly, if students are to submit weekly reports, a separate activity must be created for each one and each is graded as a separate activity.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Plagiarism checking: One of the setting options available when creating a Canvas assignment that requires each student to upload a file, is to have the file sent through the TurnItIn plagiarism (citation) checker. After selecting this setting it is then necessary to indicate whether the student work will be added to the collection to which future submissions will be compared and to select which databases to compare the submitted work to. If the assignment is a final product, then you should store it for future comparisons. However, if it is a draft activity that the student will be refining and resubmitting, don't save the submissions in the checker database. If you forget to turn on the plagiarism checker initially, edit the assignment settings after submissions are received and select it. If added after the fact, you'll need to push each student's file individually to TurnItIn by clicking the Resubmit to Turnitit button in Speedgrader.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

October 15, 2019

Keep up with changes via Canvas release notes: Canvas introduces updates and changes every four weeks. Many of these changes are subtle and make little difference to regular instructor and student experience, but every so often there is a game changer that causes a significant impact. One such change this summer was the Grade Posting Policy that replaced the previous mute/unmute toggle with a double step process. Since ISU is now using a hosted LMS service – i.e. not operating the software independently - ISU has less say on when changes will come into play. Users can therefore be tripped up by unexpected changes. To see what changes are coming from Canvas, you may wish to regularly check the Canvas Release notes. Follow the MORE link to reach Release Notes site. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Changing group membership: Many courses create student groups and group-based assignments. Due to subsequent enrollment changes and student requests, it may be required that you move a student from their original group to a different group. If no group activities have been submitted, this is an easy shift. However if group work has been submitted, this creates a grading and tracking problem. The only way to ensure that the moved student can both retain their original group scores and see their original submitted work feedback is to create a clone of the original Group Set (Group Set A) and assign future group activity to the new group set (Group Set B). Each student will then be in their original "A" group as well as their new B group. Because it is easy to make errors when changing settings, this is a process that should be done rarely and the change should be explained to students. If students become inactive (drop out), you can move them to a new group within the Group Set. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Check for manually added students: The grade submission tool to convey midterm and final grades from Canvas to AccessPlus only works if the students were enrolled into the Canvas course via a connection to a Registrar classlist. If an instructor manually enrolled students individually, then grades for those students cannot be submitted directly from Canvas. Students may have been manually added at the start of semester because of hiring glitches with the instructor that prevented them from connecting Canvas to the Registrar list, or because a student planned to register late and the instructor wanted to get them into the class quickly. All instructors should go to the PEOPLE list in their Canvas accounts and review the SECTION column. The only Sections listed for students should be Registrar listings, which have labels such as Section 1, Section 2A, etc. If the Canvas account name appears in the Section column, the student has been manually added and may not be officially enrolled.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

October 4, 2019

Speedgrader tips: Speedgrader is Canvas' grading interface. Access it from the instructor's TO DO grading link on the homepage, from an assignment homepage, or from the grade cell tray of a specific student. Speedgrader opens with a student's submission displayed. The student's name is on the top left. Use the left and right arrows to scroll through the class roster or click the pull-down arrow to scroll through select from the whole roster. A submission status symbol appears by each student's name: blank means missing, solid circle means ungraded, and checkmark means graded. Click the gear icon in the upper left corner of the Speedgrader red bar > Options > choose to sort submissions by student name, submission date, or grading status. Selecting the latter causes ungraded submissions to appear first. Note that you have the option to hide the list of student name in the upper right but names will still be visible if they are on the submitted work. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Gradebook updates: Last month a tip was provided that explained how to use ISU AdminTools to make a student group column in the gradebook. Canvas has now added this feature into the View > Filters menu. Click Grades > Views > Filters > indicate whether you wish to categorize the grade book by Assignment Group, Module, or Student Group. Each choice creates a drop-down menu on the upper right of the grade table. Use the drop-down menu to select the specific group or module to display. You can have more than one filter on at a time, so you could look at Module 5 and Student Group 1 members only, then switch the filter to Student Group 2 members for the same module, or trace the performance of one group of students through several modules. Another new gradebook feature is that you can open the menu in the Student Name header cell > Secondary info > select additional information to display in the Student Name cell, such as ISU netID and group membership(s). More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

September 26, 2019

Creating instructor presence: Effective teaching does not begin and end at the classroom door. Instructor presence is critical to student engagement, learner satisfaction, and learner progress. Canvas offers several tools to help instructors be present in their courses. Communication tools such as Announcements, Discussion, and Inbox messaging allow for one way and two way contact. Instructors can contact students from the grade book by selecting the "Message Students Who" option from any activity column header cell menu. This is a great way to contact students who missed, or did poorly on, an activity. It can also be used to praise students who have done well. Check the People list for students who have not logged in recently. Add personalized text or voice feedback on assignments. Grade homework promptly (within a week), making sure that every student receives a score. If you're interesting in using emerging technologies outside of Canvas, check the MORE link for ideas. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Activity availability window: When specifying assignment and quiz settings, the instructor creates an "Assign to" rule that defines who has access to the activity and when it is available. Once published, the activity is available at the Start date/time and can be submitted up to the Until date/time. If no start time is entered, the activity is available immediately. Any submission made after the due time is labeled as late. Setting the due time = until time disallows late submissions. The due time creates an alert notifications for students. Typically one rule is defined for "Everyone" but it is possible to create multiple "Assign to" rules to define unique availability windows for different students, sections, and groups. Important: do not delete the original "Assign to" rule when you create new rules! Together, all the assign to rules should cover all the students. Changing the availability window on a quiz doesn't affect time allowed per attempt or number of attempts. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Quiz accommodations: To give a student extra time on their quiz submission attempt, go to the Course Menu, click Quizzes > name of the quiz > Moderate This Quiz. Find the student's name in the class roster and click the pencil icon on their row. Enter the amount of extra time the student should be allowed – so their total available time to complete the submission will be the sum of the standard class attempt time plus their extra time. Note that this is also the screen where you can give a student an extra quiz attempt if necessary. Click Save. Visually verify that the time and number of attempts displayed for the student are correct. Important: giving a student extra time on their attempt, or extra attempts, does not affect the test availability window for the student. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

September 17, 2019

Displaying groups in grade book: If you have placed students into work groups in Canvas, it is helpful to have each student's group listed in the grade book. To display a group name column in the grade book click the ISU AdminTools link in your course menu > Additional Course Settings > click the red OFF icon by the group set name. Clicking the OFF icon toggles it to the green ON position. (If your course uses more than one group set, you can selectively decide which group sets to display in the grade book.) In your course, click Grades in the course menu and you will see a new text column between the student name column and the first assignment column. You can drag the header cell wide if the group names are not fully visible. To sort the group column, click in the header cell then press the 'S' key on the keyboard. Repeating the sort reverses the sort order.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Critical student group settings:: At Iowa State, Registrar sections are created based on such things as whether the participant is majoring a program, the lab day that the student enrolls in, as well as separate instructors and class times. It is normal for an instructor to enroll many Registrar sections (class lists) into the same Canvas course. By default, students from different enrollment sections will not be able to see each other (no communication, no shared work) if they are placed in a group together. To correct this, go to your course menu and click ISU AdminTools > Additional Course Settings tool> scroll to the bottom and flip the switch for “Course members can collaborate across sections." This is a critical change to make in multi-enrollment section courses that use student work groups!
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

Peer evaluations through Qualtrics: If you assign students to work in groups, you may be interested in having them complete a peer evaluation of each group member's contribution, over several weeks, to the group effort. Canvas offers no tool to do this (the peer review tool in Canvas is strictly for students to offer comments on a single submitted assignment — which is a very different type of activity). ISU has no licensed software specifically for conducting peer evaluations. Many instructors fill this need by creating group evaluation forms with Qualtrics, an ISU licensed service software. Contact Karla, in the college's Online and Distance Learning unit to arrange for form development and/or to learn more about Qualtrics. Individual and small group training is available upon request.
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

September 9, 2019

It is imperative that the grading scheme in use in your Canvas course matches the grading policy in your syllabus. Go to Course > Settings > view grading scheme. Most Canvas accounts have a default scheme that uses the ISU grade break points of 60, 63, 67, 70, 73, 77, 80, 83, 87, 90, and 93. Canvas does not round grades up or down, and does not allow "gaps" in the grading range. If your syllabus lists grades as 0-59, 60-62, 63-66, 67-70 etc. you are implying breakpoints of 59.5, 62.5, 66.5, 69.5 etc. and must make a new Canvas grading scheme based on these values. If you do not, the chances are high that many students will be given grades that are lower than they deserve. Example: a grade of 69.97 will results in a C+, not a B-. Creating and implementing a new grading scheme is a multi-step process. For assistance, contact Karla in the Online and Distance Learning unit.
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

September 3, 2019

Create Class Email List: Instructors need a way to email their classes. The "Inbox" tool in Canvas sends an internal message. Students will only be notified of this internal message by email if they have set up the corresponding alert in their personal Canvas Notification settings. To ensure that students get your email in a timely fashion, login to Accounts Services on the Web, https://asw.iastate.edu/cgi-bin/acropolis/ > Manage Lists > Manage Class Lists > select one or more Registrar section lists in the first column > click the small "Create selected classlist(s)" button. Your new group email name will be emailed to you and displays on the screen. It becomes active on the next whole hour. The email group membership is synced nightly with the Registrar to account for enrollment adds/drop. This email is completely independent of Canvas, works on any email system, and is sent to the students' official ISU emails. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

August 30, 2019

Adding TAs and Co-Teachers to your course: To add participants other than registered students to your Canvas course, go into your course and click the ISU AdminTools link on the Course Menu. (If the ISU AdminTools link is not displaying, add it to the Course Menu by clicking Settings > Navigation tab (top) > dragging ISU AdminTools from the bottom table to the top table, scrolling down and clicking Save.) If prompted, click "Authorize." Click "Manage Additional People." For each new participant, enter their netID, specify their role, select enrollment section, then click the green "Add" button. Typically, you'll want to enroll them in "All Listed Sections." The new enrollment is listed on the lower part of the screen so you can verify that it is correct. IMPORTANT: The enrollment section with the same name as the Canvas account has NO students because it is not created from a Registrar section list – TAs must be added to the Registrar-based sections in order to see the students. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

August 19, 2019

Student Access to Old Courses: Each published Canvas course has an official, but unadvertised, start and end date based on the semester. Outside of these dates enrolled students can enter on a read-only basis, which may allow them to review and download past quiz keys, etc. To block student access completely, go into your course > Settings > checkmark the 'Restrict students from viewing this course after end date box > scroll down and click the red 'Update Course Details' button. To keep a course open and active to all enrolled students past the regular end of term, go to ISU Admin Tools > Manage Sections > enter new end date and checkmark the "Override Term/Course Participation Dates" box, then click the blue "Save Section" button. If you have a student who has an official Incomplete, you are now required to create a new course for them, as describe in the MORE link. (This is a change from previous semester!) More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

College Course Support: Staff in the college's Online and Distance Learning unit provide free educational technology support, training, and help desk services to all instructors in the college. These services are not limited to online or distance courses. Please contact us if you need assistance ordering a Canvas course account, setting the account up (e.g. adding test banks, processing video, etc.), would like 1-1 training, or require help desk services. Your main contact for webinar and video support is Jessie Christensen, 294-6452, jmc1dsm@iastate.edu. Your main support for Canvas and Qualtrics (survey software) is Karla Embleton, 294-9198, embleton@iastate.edu. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

May 9, 2019

Ending Course Collaborations: The Canvas Collaboration tool lets instructors create Google or Microsoft Drive work spaces in which invited students can view and edit the same document. Collaborators must have a Google account and will need to authorize Canvas before they can view the collaboration space. At the end of the semester, these external work spaces remain active and accessible to students from outside of Canvas. To prevent further modification of the document, the instructor must change the sharing settings – either by making it read-only or by removing the student collaborators. Deleting a Google or OneDrive collaboration from your Canvas course does not delete the actual document, it just deletes the course link to the document. Follow the MORE link to see the User Guide. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

May 2, 2019

Final Grade Preparation: Final grades are due by 2:15 p.m. on Tuesday, May 14, and can be submitted through AccessPlus or Canvas (not both). To ensure grades are being calculated accurately in Canvas, check the following: (1) GRADING SCHEME: Go to Settings > Course Details tab > view grading scheme. Does the scheme in use match the one in your syllabus or must it be updated? (2) GRADES: Fill all blank cells with zeros unless activity is worth zero points. (3) GRADES: Grade any ungraded submissions – look for small image icons in cells. You must assign a grade to every open ended quiz question. (4) GRADES: All columns needed for grade calculation must be unmuted - drag grade column wider to check mute status. (5) ASSIGNMENTS: Extra Credit assignments must have a point value equal to zero. If you are using weighted grading, extra credit activities cannot be in a group by themselves. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Arrange Course Reserves with Library: Instructors who wish to place required materials on reserve in the library for Summer or Fall semester should submit requests now. Don't delay! Follow the more link to reach the online request forms. Note that you will need a Library password set up to do this online, and to get a Library password you must know your 11 digit staff ID number. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

April 25, 2019

Canvas Test Tips: Specify a start, end, and due date on every test – these create reminders for students and help with grade management. For automatically graded, recall-based tests, set the duration time based on one minute per question (check the Quiz Statistics of finished tests for average times). If a test allows only a single submission, do not provide the questions, answer options, or correct answer until after the exam window is over - this requires you to uncheck the default feedback labeled 'Let Students See Their Quiz Responses'. For multiple attempt submissions, limit feedback during the exam window unless the test pulls questions from a pool at least three times greater than is used in the test. If you wish, mute the quiz grade column to restrict all feedback – including total score – during the exam window. You can change test settings after the exam is over to release more feedback, and don't forget to unmute the grade column.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Check your Canvas grading scheme: It's imperative that the grading scheme in your course matches the grading policy in your syllabus. Accepted final grades are A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, S, I (incomplete) and N (no-report). Most Canvas accounts have a default scheme that uses the ISU grade break points of 60, 63, 67, 70, 73, 77, 80, 83, 87, 90, and 93. Canvas doesn't round grades so if your syllabus lists grades as 0-59, 60-62, 63-66, 67-70 etc. you are assuming breakpoints of 59.5, 62.5, 66.5, 69.5 etc. and must make a new Canvas grading scheme. Go to Settings > Course details tab > check mark 'Enable course grading scheme' > 'set grading scheme' > 'Manage grading schemes' > 'Add grading scheme' > name the new scheme and enter desired cutoff values > 'Save'. Next you must select this new scheme by going to Settings > Course Details screen > 'set grading scheme' > 'Select Another Scheme' > pick the new scheme and click 'Use This Grading Standard' > 'Done'.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

April 23, 2019

Final grades due May 14: Final grades are due by 2:15 p.m., Tuesday, May 14, and can be submitted through either AccessPlus or Canvas (not both). To ensure grades are being calculated accurately in Canvas, check: (1) GRADING SCHEME: Settings > Course Details tab > view grading scheme. Does the scheme in use match the your syllabus or must it be updated? (2) GRADES: Fill all blank cells with zeros, unless activity is worth 0 pt. (3) GRADES: Grade any ungraded submissions – look for small image icons in cells. Must assign grade to every open ended quiz question. (4) GRADES: Check that all columns needed for grade calculation are unmuted. (5) ASSIGNMENTS: Ensure all Extra Credit assignments have a point value equal to 0. If using weighted grading (not recommended), extra credit activities cannot be in a group by themselves. For assistance, contact staff in the college Online and Distance Learning unit. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

April 2, 2019

How to handle incomplete grades: ISU policy allows an Instructor to assign a student a temporary course grade of 'Incomplete' if special circumstances beyond the student's control prevent course completion. The student must be passing the course at the time the incomplete is requested (i.e. minimum D- grade). Instructor and student complete an official Incomplete Contract that states what the student must do and how long the student has to complete the stated work. There is no minimum time frame guaranteed to the student. The maximum contract time allowed is 12 months or the end of the student's graduation term, whichever is first. The 'I' remains on the student's transcript and is accompanied by either an F or an instructor grade when the contract is done. To replace the incomplete grade, the instructor completes the Grade Report to the Registrar form, which requires signatures from the chair and dean, then returns it to the Office of the Registrar. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

March 29, 2019

Order your summer Canvas accounts: With just a few weeks left in the semester, it's a good time to start thinking ahead and order your Summer and Fall Canvas accounts. Remember that a new Canvas account must be ordered for each semester you teach. Once you have a new account, you can copy any existing Canvas account into it if you are a Co-Teacher or Teacher in the course you are copying. New Canvas accounts are ordered by going to Canvas > Help > Global Course Administration > if prompted, click "Authorize" on the ISU Admin Tool screen > click "Request a New Course Shell" > fill out the form. Be sure to include the semester and year in the Course Name field, e.g. "HDFS 101, Section 1 (Fall 2019.)" To copy an old course into your new account, go into the new account > Settings > Import Course Content > set Content Type = "Copy a Canvas Course", select course to copy, click the "All Content" radio button, click the "Import" button. For assistance, contact Karla Embleton, embleton@iastate.edu.
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

March 5, 2019

Midterm grades are due March 8: Midterm grades must be submitted by 2:15 p.m. on Friday, March 8. Only the instructor of record can submit grades. Midterm grades are not reported for graduate students and auditing students. Grades can be submitted directly to AccessPlus or via Canvas using the ISU AdminTools > Submit Grades feature inside your course. If using Canvas, go to Settings > Course Details tab > view grading scheme and verify that it is calculating grades according to the breakpoints stated in your syllabus. You may need to adjust the Canvas scheme. Total grades are not rounded (example: If an F equals 0% up to 60%, and D- is from 60% up to 63%, a student with a 59.9% will receive an F). You may need to make temporary changes in your grade book to have the total count only specific columns for midterm grade calculation. Remember to enter a score of zero on missed assignments, otherwise the Total calculations will be incorrect.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

February 26, 2019

Midterm grades due March 8 : Midterm grades must be submitted by 2:15 p.m. March 8. Only the instructor of record can submit grades. Midterm grades are not reported for graduate students and auditing students. Grades can be submitted directly to AccessPlus or via Canvas, using the ISU AdminTools > Submit Grades feature inside your course. If using Canvas, go to Settings > Course Details tab > view grading scheme and verify that it is calculating grades as per the breakpoints stated in your syllabus. You may need to adjust the Canvas scheme. Total grades are not rounded and the ranges are continuous. Example: If F equals 0 percent up to 60 percent, and D- is from 60 percent up to 63 percent, then a student with a total of 59.9 percent will receive an F. You may need to make temporary changes in your grade book to have the Total count only specific columns for midterm grade calculation. Remember to enter a score of zero on missed assignments, otherwise the Total calculations will be incorrect. Contact Karla for help.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

February 21, 2019

Duplicating content: In Canvas, the options for duplicating content and activities vary by what you are trying to duplicate. For a discussion or assignment, go to the main Discussions page, click the three dots after the activity to be copied, and select Duplicate. A copy is made - edit it and change the name, dates, etc. This process doesn't work for quizzes or rubrics. Instead, rebuild or import these from another course. This can become a bit of a shell game where you export the original item to another account, then import it back in. Depending on whether questions are built into the quiz itself or linked from a bank, you may be creating duplicate question banks with the import. Therefore change the original item's name in your course before the import so it will differ from the thing being imported. Another way to copy a rubric is to create a dummy assignment, add an existing rubric to it, edit the attached rubric's title, and save it with a new name.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

February 14, 2019

Peer Evaluation using Qualtrics: If you assign students to work in groups, you may be interested in having them complete a peer evaluation of each group member's contribution over several weeks. Canvas offers no tool to do this (the peer review tool in Canvas is strictly for students to offer comments on a single submitted assignment) and ISU has no licensed software specifically for conducting peer evaluations. What many instructors are using to fill this needs are online forms created with Qualtrics, an ISU licensed survey software. Contact Karla, in the college's Online and Distance Learning unit to arrange for form development and/or to learn more about Qualtrics. Individual and small group training is available upon request. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

February 7, 2019

Sorting additional info in grade columns: Last week we explained how to display additional columns of information in the grade book related to each student's enrollment records (e.g. netID, Major, College) and Group Membership by going to ISU AdminTools > Additional Course Settings. However the new column has no sort feature available in the header cell. Here is a trick: click the header cell of the grade column, then click the S key on your keyboard. This causes the sorting to happen. The first time you click the header cell and the S key, the column sorts A-Z order (low to high). If you repeat the process, it will reverse the sort order, i.e. Z-A (high to low). The same process can be used on any grade column in Canvas.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Adding text descriptions into quizzes: Building a quiz in Canvas involves two distinct phases which can be done in either order. One phase involves defining the quiz delivery and feedback setting. The second phase involves selecting questions and defining how they will be used. Instructors can ensure that specific questions are seen at specific points in the quiz, that questions are pulled randomly from groups that may or may not have extra questions, or some combination of specific questions and groups. A commonly overlooked feature is that Canvas allows the instructor to add a question that has a purely "Text" format, i.e. one with no response options. The instructor can use the Text question to add instructions at key points in quiz. For example, a Text question can describe a scenario that the following questions refer to. A second text question can introduce a new scenario for the next block of questions. See the More link for instructions. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

January 31, 2019

Critical new setting for Groups: Registrar sections are created based on such things as whether the participant is majoring or not in a program, the lab day that the student enrolls in to go along with a lecture, as well as separate instructors and class times. It is normal for an instructor to enroll many Registrar sections (class lists) into the same Canvas course. When student work groups are created, students cannot see or interact well with their group members who are in different enrollment sections. To correct this, IT staff modified the ISU Admin Tools > Additional Course Settings tool. At the bottom of that tool, there is now a switch the instructor can flip to allow students to collaborate across sections. This is a critical change to make in most courses that set up student work groups.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Display additional student record details: The only student record details shown by default in the current version of ISU Canvas grade book are student name and enrollment section, which are displayed in the same column that can only be sorted by name. To display additional student details, click ISU AdminTools on the Course Menu, then click Additional Course Settings. You can indicate that any or all of the following display as individual columns: Section, Major, College, Classification, ISU ID, and Net-ID. You may need to refresh the grade book to see the new column(s). Note that you cannot sort the grade book by these new columns. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

January 24, 2019

How to restrict student access to past courses: By default, ISU allows students to enter, view, and even participate in Canvas courses from previous semesters. This is a new management policy put in place with our switch to Canvas and which instructors may not be aware since historically students had been blocked from accessing past courses. To prevent students from viewing and/or participating in old Canvas courses, go into each course and click Settings, click the Course Details tab, check the box in front of 'Restrict students from viewing this course after end date', then scroll down and click the red 'Update Course Details' button. You can verify your course availability period by clicking ISU Admin Tools > Additional Course Settings. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Improve Desktop Appearance: There are several things you can do to improve the appearance of your Canvas Dashboard. First, get rid of course tiles you don't want to see by clicking Courses > scrolling down and clicking All Courses > then clicking the colored star icon in front of unwanted tile. The star should turn clear or black. A colored star indicates a "favorite" that appears on the dashboard. Second, drag tiles to change their order on the Dashboard. Third, add an image to your course tile by creating and saving one PowerPoint slide as an image file, then go to your Course Menu > Settings > Course Details tab > click the 'Choose Image' link (all participants will see this image). Fourth, remove color overlays on tiles by clicking the 3 vertical dots to the right of the word Dashboard > uncheck "Color Overlay". Fifth, click 3 dots on a tile corner to give the tile a different color and nickname (this only affects your personal view of the tile).
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

January 17, 2019

Groups: Canvas course groups can be set up so enrollment is random, by the instructor, or by student self-enrollment. A student can be enrolled in more than one group in a course. All the groups for a specific use are held in "Group Set" (set) container. To create a set, click People > +Group Set, name the set and complete the form to indicate how enrollment should occur. To manually add groups to the set, click the +Group button. If a student is enrolled in a group, a "Groups" link appears in the red Canvas side menu (not the course menu) — instructors won't see this link! The side link lists the student's groups for all courses so include your course name in each group name, e.g. 'Red Team (HDFS 110)'. Once created, you can specify an assignment is to be turned in by each group in a set or assign a discussion to any select groups. Follow the MORE link to the user guide for additional instructions or contact Karla for assistance. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

January 10, 2019

Create a Class Email List: Instructors need a way to email their classes. The "Inbox" tool in Canvas sends an internal message. Students will only be notified of this internal message by email if they have set up the corresponding alert in their personal Account > Notification settings. Therefore, to ensure that students get your email in a timely fashion, login to Accounts Services on the Web, https://asw.iastate.edu/cgi-bin/acropolis/, with your Net-ID > Manage Lists > Manage Class Lists > select a registrar section list in the first column then click the small "Create selected classlist(s)" button. Your new group email name will be emailed to you and displays on the screen. It becomes active on the next whole hour. The email group membership is synced nightly with the Registrar data to account for enrollment adds/drop.
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

New Gradebook: Canvas has a new Gradebook! Some obvious changes: columns display for unpublished and published assignments, only one icon is used for ungraded assignments, and some icons are replaced by words. Under the View menu you can apply a filter to see a subset of columns, which is useful for grading by assignment group, module, or enrollment section. You can adjust cell color by submission status: none, late, missing, resubmitted, or excused. To edit a cell, hover on it and click the "grade detail tray" icon. You can enter a score, change its submission status label, or open speedgrader. You can still resize and reposition columns by dragging the header cell and message students who meet specific conditions for an assignment. New: you can create rules to adjust scores for cells with a missing or late status but these rules apply to all course work, not to a specific assignment, and cell status must be entered by the instructor. Follow the MORE link to the user guide. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

January 3, 2019

Order your Spring accounts: A new Canvas account must be ordered every time the course is taught but once it arrives, an older account can be copied into it. Go to ISU Canvas > Help > Global Course Administration > authorize ISU AdminTools (if prompted to do so) > click 'Request a Course' and fill out the form. Include the course prefix, number, section, semester and year in the Course Name field, e.g. 'HDFS 101 Section 1&2 (Spring 2019)'. Ordered accounts arrive within a few seconds. The Instructor of Record must then enroll students and publish (activate) the course using the Prepare to Teach tool. Spring accounts will appear on student Dashboards on Monday January 7 unless you specify a different Start Date in the course Settings. You are welcome to send your account requests and any questions to Karla, embleton@iastate.edu
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

Adding a TA or Co-Teacher: To add participants other than registered students to your Canvas course account, go into your course account and click the ISU AdminTools link on the Course Menu. If the ISU AdminTools link is not displaying, you can add it to the Course Menu by clicking Settings > Navigation tab (top) > dragging ISU AdminTools from the bottom table to the top table, then scrolling down and clicking the read Save button. Now click ISU AdminTools link. If prompted, click "Authorize" to allow the program to run. Click "Manage Additional People". For each new participant: enter their netID, the role they should be given, select the enrollment section that role should be added to, then click the green "Add" button. In most cases, you will want to enroll the person in "All Listed Sections". The new enrollment is shown on the lower part of the screen, so verify that it is correct. If necessary, you can click a red boxed "X" to remove the participant from a section.
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

December 17, 2018

Processing an Incomplete in Canvas: To give a student an Incomplete, the student and instructor complete a contract (see More) specifying work the student must complete and a time frame for completion. The student must have a grade of D- or better when the contract is made. To extend access to the Canvas account, the instructor must go into the course > ISU AdminTools > Manage Incomplete Students > enter the student's NetID and new end date. This creates a new enrollment section in the course containing the student. Now, go to any assignments the student has not yet completed and add a new "Assign to" rule for the student (either by name or by section) with the new end date. Do not remove any existing "Assign to" rules,just add new ones! The final grade for the student is first submitted as an "I" at the end of the regular semester. When the student has finished their contracted work, the instructor works directly with the Office of the Registrar to submit a final earned grade. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

How to restrict student access to a finished course: By default, students and instructors both have ongoing access to course accounts when the semester is over but for students, the course tile moves off of their Dashboard at the end of the term. Students can still access past courses by clicking on Courses > All Courses. If an instructor wishes to prevent students from accessing the Canvas account, the instructor must go to Settings > Course details tab > checkmark the box for "Restrict students from viewing course after end date" > scroll down and click the red "Update Course Details" tab.
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

December 10, 2018

Order your Spring accounts: It's time to order your Spring Canvas accounts. A new account must be ordered every time the course is taught but once it arrives, an older account can be copied into it. Go to ISU Canvas > Help > Global Course Administration > authorize ISU AdminTools if prompted to do so > click 'Request a Course' and fill out the form. Please include the course prefix, number, section, semester and year in the Course Name field, e.g. 'HDFS 101 Section 1&2 (Spring 2019)'. Ordered accounts arrive within a few seconds. The Instructor of Record must then enroll students and publish (activate) the course using the Prepare to Teach tool. Spring accounts will appear on student Dashboards on Monday January 7 unless you specify a different Start Date. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

Final grade preparation: Final grades are due by 2:15 p.m. on Tuesday, Dec. 18 and can be submitted through either AccessPlus or Canvas (not both). To ensure grades are being calculated accurately in Canvas, check the following: GRADING SCHEME: go to Settings > Course Details tab > view grading scheme. Does the scheme in use match the one in your syllabus or must it be updated? GRADES: Fill all blank cells with zeros (unless activity is extra credit, worth 0 pt). GRADES: Grade any ungraded submissions – look for small image icons in cells. GRADES: Check that there all columns needed for grade calculation are unmuted. ASSIGNMENTS: Ensure all Extra credit assignments have a point value equal to 0 and understand that if using weighted grading, extra credit cannot be in assignment group by themselves. For assistance, contact staff in the college Online and Distance Learning unit. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

November 29, 2018

Order your Spring accounts: It's time to order your Spring Canvas accounts. A new account must be ordered every time a course is taught but once it arrives, an older account can be copied into it. Go to ISU Canvas > Help > Global Course Administration > authorize ISU AdminTools if prompted to do so > click 'Request a Course' and fill out the form. Please include the course prefix, number, section, semester and year in the Course Name field, e.g. 'HDFS 101 Section 1&2 (Spring 2019).' Ordered accounts arrive within a few seconds. The Instructor of Record must then enroll students and activate the course using the Prepare to Teach tool. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

November 26, 2018

Canvas Copy Course Content for Spring: Every semester you teach, you must order a new blank Canvas account. After receiving the new account you can import all, or part, of an existing account into it. To do so, enter the new course and click the Settings link on the bottom of Course Menu. On the far right menu click Import Course Content. Set Content Type = Copy a Canvas Course. Search for and select the course to import. Click to indicate whether all content, or select content should be brought in, then click the red Import button. If you wanted only select content, there will be a red Select Content button to click and you can select what to import. A message will appear when the import has completed. Note: you can only import course content from courses in which you already have a non student role.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

November 15, 2018

Canvas file storage: There are three different file storage areas in Canvas, each with its own ISU-set quota: personal (750M), course (5G), and group (500M). These storage areas are intended solely for Canvas-related work and should not be used as a substitute for CyBox or for storing sensitive info (e.g. social security numbers). Users are strongly encouraged to store video on a streaming video service (e.g. YouTube, Vimeo, Screencast or ARC) and not in Canvas. Typically, instructors disable the Files link in the Course Menu so that students do not have direct access to it and instead point to stored documents from Modules or by adding links within assignment instructions, questions, discussion posts, and announcements. If students are able to see the Files link, the instructor can selectively publish files and folders and can set restricted access rules on the file or folder, which can be date and time based. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

November 9, 2018

Notes grade column: Each Canvas gradebook consists of four types of columns: user identification data, assignment columns, calculated columns (subtotals and total), and instructor notes. The Notes column is hidden by default and is the only column that currently allows the instructor to enter text (non-numeric entries). The Notes column is displayed by clicking the setting gear in the top right corner of the gradebook, then clicking 'Show Notes Column.' To add a comment, click on a student's cell in the Notes column, type in the text field (maximum of 255 characters), then click Save. If desired, widen the column by hovering in the header cell until the left/right arrow icon appears, then drag left/right. Notes are included in a CSV export of the gradebook. Students never see the Notes entries.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

November 8, 2018

Extra Credit: There are several ways to give extra credit in Canvas. Extra credit cannot be automatically awarded in quizzes, but the instructor can add a zero point question and manually grade students' submissions to award the extra points, or the instructor can simply add "fudge points" to each student's quiz score without incorporating extra credit questions. The most common method of giving extra credit is to create an assignment worth zero points. A student's extra credit score changes their earned grade but the activity itself doesn't change the course value. If the instructor is using a rubric, the extra points can be added during grading. If you do not use weighted grading on the Assignments page, then the extra point activity can be in any group and will add directly to student's total score. If you do use weighted grading, the activity must be included in a group that has a positive value and the extra credit points will be weighted by the group weighting.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

November 1, 2018

Order your Spring accounts: A new account must be ordered every time a course is taught, but once it arrives, an older account can be copied into it. Go to ISU Canvas > Help > Global Course Administration > authorize ISU AdminTools, if prompted to do so > then click either 'Prepare to Teach' or 'Request a Course'. Anyone can use the Request a Course link to order an account. If you are listed as the Instructor of Record with the Registrar, you can also order the account from the Prepare to Teach link starting mid November. Ordered accounts arrive within a few seconds. Only the Instructor of Record can enroll students and publish (activate) the course by using the Prepare to Teach tool, and this cannot be done until shortly before the spring semester begins.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

October 29, 2018

New Plagiarism Detection Tool: A new, more integrated, TurnItIn tool is available in Canvas for generating similarity reports (plagiarism checks) of student work. To use it, create an assignment and set submission type = Online, then check the "File Uploads" box. A new Plagiarism Review setting appears: set the review tool = TurnItIn. Doing so causes additional settings to appear where you can indicate where to store the new student submission, what it should be compared to, and which items should be excluded from the report. There is also an option to specify if and when students can see the report. A rubric can be added in the normal way after the activity is saved. If an instructor wishes, they can create a rough draft assignment that provides the student with a similarity report and does not store their paper in the comparison database. This allows students to check their work before submitting it to a final assignment for grading. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

October 22, 2018

Creating Sign up Times on Calendar: Do you want students to sign up for a presentation day or for office hours appointments? If so, you can create a series of sign-up slots in your Canvas calendar. Click Calendar in the red side menu > click the plus sign to add a new event > select Appointment Group. Name the new group of events and pick the course calendar it should be associated with. Specify a series of dates and times or select a longer contiguous period and have it subdivided into shorter slots. Set a few more options, then click the red Publish button. Students can sign up by going to the course Syllabus > finding the event you created > clicking to see available slots > reserving one. They can also go to Calendar > Find Appointments > specify the course > see available time lots > reserve one. Reserved slots are bolded in the instructor's calendar and displayed with student name on the Syllabus' schedule. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

October 18, 2018

Common Assignment Error: There are many types of assignments in Canvas. Graded discussions and quizzes are considered to be assignments because they generate a grade book column and are thus listed on the master "Assignments" page even though they are created through their own specific tool pages. Activities created on the Assignments page fall into four types: no submission, online, on paper, and external tool submissions. These options and many more settings are only available at first glance if the instructor clicks the red +Assignment button. If the instructor instead clicks the plus sign (+) on an assignment group frame, a mini form appears that asks for the new activity name, dates, and point value. This mini form creates a no submission activity. Students cannot submit anything. To get the full list of options which allows you to specify how student work is to be submitted, click the More Options button on the mini form.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

October 16, 2018

Private Journal Workaround: Canvas does not have a true Journal tool, but you can use Groups and Discussions to create a workaround. First, click Settings (on Course Menu), click the Section tab on top, and make a note of how many students are listed in the far right menu. Next, click People (on Course Menu) then click the red +Group Set button. Call your group set something like "Private Journal (HDFS 110)." Under Group Structure, create as many groups as there are students in your course. Each student in now placed in a group. Expand each group to see who is in it, click the 3 dots on far right and rename the group with the student’s name included. Now you can create a Discussion activity, indicate it is a group discussion for the "Private Journal" group set, and set up a question that each student should respond to in their personal group's discussion board.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

October 11, 2018

Canvas Rubrics: Rubrics are explicit statements of the content and quality expectations for student work. They also provide the instructor with a consistent tool for grading. Rubrics typically consist of several evaluation criteria (rows) and performance levels within each criteria (columns). A point score is normally associated with each performance cell. The number of performance levels and maximum point value per criteria can vary. Rubrics can be used with any type of graded assignment: discussions, quizzes, uploaded files, non-submitted work, and on paper. Once created, rubrics are stored in Outcomes > Manage Rubrics. Rubrics are added when the activity is made. If a rubric is attached to more than one assignment, it cannot be edited. A rubric attached to a single activity can be edited but this should be avoided if it has been used to assign any grades. If you delete a rubric, it is still available in assignments that already used it but not for any new activity. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Recovering deleted material: It happens to everyone eventually: we accidentally delete a file, assignment, discussion, or module that we really should not have. Thankfully, Canvas keeps track of deleted items. Get into your course and look at the URL displayed in the browser. It has the format: https://canvas.iastate.edu/courses/#####/(something). Remove everything after the courseID number (#####) series, then add '/undelete'. You should have a URL that looks like this: https://canvas.iastate.edu/courses/29348/undelete. When you hit Enter, a list of deleted items that can be restored is shown. After restoring an element, inspect it carefully as it is possible that some associated data may have been lost for good.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

October 8, 2018

Midterm Grade Submission: Midterm grades are due by 2:15 p.m. on Friday, Oct. 12. Only the instructor can submit grades. A grade is required for every undergraduate student earning less than a C. Submit grades through either AccessPlus or from Canvas – not both. In Canvas, go to Settings > Course Details > "view grading scheme" and check that it matches your syllabus. Create and activate a new scheme if necessary. Identify the activities to use for midterm grade determination and ensure every student has a grade in those activities: no blank cells or ungraded submissions. Different methods can be used to calculate the midterm Total. The easiest way is to mute columns that should not count, submit the grade using the ISU AdminTool link inside the course, then unmute the columns. More complicated methods involved rearranging the Assignment page, changing assignment group weighting, and using Excel to calculate a Total.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

October 5, 2018

First annual Canvas Conference to take place on October 18: Would your course benefit if all section instructors used the same base information (Blueprint courses)? Do you seek ways for students to collaborate through video in Canvas (ARC)? If so, join Canvas Customer Success Rep Ryan Jacobson and CELT staff for the first annual Canvas Conference at Iowa State. The kick-off session begins at 9:30 a.m., the Blueprint session from 10 a.m. to 11:30 a.m., and the ARC session runs from 1 p.m. to 2:30 p.m. A late afternoon session will be offered to support staff. Register via the Canvas Conference at ISU Qualtrics webpage. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

September 28, 2018

Verifying Canvas course functionality: There are two ways to check your Canvas course functionality using built-in tools. First, go into your course, click "Settings" > click "Validate Links in Content" on far right-side menu > click "Start Link Validation." A report is generated that lists every invalid or unresponsive link in the content. Correct any reported problems. Second, click either "Home" or "Settings" > in the far right menu click "Student View." Carefully examine every part of your course to verify that content, activities, and the grade book display as expected. Note the options the student has to modify course appearance (e.g;, change assignment and grade display order). Use your test student role to submit an activity, then switch back to instructor view, grade the submission with feedback, switch to student view and review the graded work. This lets you verify both the assignment submission and feedback processes.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

September 27, 2018

Midterm grades are due Oct 12: Midterm grades are due by 2:15 on Friday, Oct. 12. Only the instructor can submit grades and a grade is required for every student earning C- or below. The instructor must decide to submit directly through AccessPlus or through Canvas – not both. In Canvas, go to Settings > Course Details > "view grading scheme" and verify that it matches your syllabus. Create and activate a new scheme if necessary. Identify the activities to use for midterm grade determination and ensure every student has a grade in those activities: no blank cells or ungraded submissions. Different methods can be used to calculate the midterm total. The easiest method is to mute columns that should not count, submit the grade using the ISU AdminTool link inside the course, then unmute the columns. More complicated methods involved rearranging the Assignment page, changing assignment group weighting, and using Excel to calculate a Total.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Tips for Canvas gradebooks: Graders must understand several things about the grade book in Canvas. Every grade column exists because an activity exists on the Assignments page. Graded discussions and quizzes are Assignments created with special tools so are listed on their own tool page and in Assignments. Activities can be stored in specific assignment groups, e.g. Attendance, Homework, Exams. Each group creates a non-editable, dark colored grade subtotal column. The Total column is the sum of the subtotal columns and is non-editable. When an activity is assigned to a student, their grade cell in the activity column of the grade book will be light colored. Typing EX in a grade cell exempts the student and the cell turns dark. A red cell indicates that the student submission was late. A yellow cell indicates that the student submitted more than once. A grader can open the header cell menu and mute a column, which hides it from the students and removes the score from the calculations.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

September 19, 2018

Tips for Canvas Questions and Quizzes: Reduce errors and confusion in your online quizzes by understanding how Canvas works. Question response options are not displayed with any type of preceding character (no A., B., C.) so either reword answer options so they don’t refer to these letters or manually add the letters to the front of the relevant responses ("apple" becomes "A. apple"). If you are allowing multiple submission attempts, only include questions that will grade automatically, use question groups so that questions display in random order, and preferably are selected from a larger pool of questions, and limit feedback to just the total score on the quiz (no answers provided during quiz taking window). In the quiz setting, do not select "shuffle answers" unless you are certain that no question in the quiz has answers based on response order, such as "None of the above," "All of the above," and "Only A and C."
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Canvas Quiz Value Display Bug: If a quiz has a non-whole number value (e.g. it is worth 4.5 points), the value will display correctly on the Grades, Assignments, and Syllabus Schedule screens to all course participants, but will display incorrectly on the Quizzes page. On the Quizzes page, the quiz value will be rounded up to the next whole number (e.g. 5 points). This display error occurs for all participant roles. If your course has quizzes with non-whole number total values, consider removing the Quizzes link from the student's Course Menu view to reduce confusion. This is done by going to Settings > click the Navigation tab on top of screen > drag Quizzes from the top table to the bottom table > click Save. Verify that the Course Menu change by switching to student view.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

September 6, 2018

Copyright and Fair Use in Canvas:Many instructors have questions about what they can legally distribute through their Canvas courses or in their classes. Copyright and Fair Use laws are tricky and need to be examined on a case by case basis. A work can be displayed, copied, and shared if it is in the public domain (e.g. government documents, pre-1923 works), or if the copyright holder has relinquished the copyright. Do not assume that images or PDFs you find online are legal to download and redistribute. Librarians at Parks Library can assist in obtaining copyright for your class materials and make them available through the library e-reserves. You then add links to the materials that are held. The library also has many e-subscriptions to journals and video streaming services to which your students can be directed. As a general rule, always link to a copyrighted source, don't download and save it.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Groups in Canvas Courses: There are several ways to use groups in Canvas. The most common uses are group discussions and assignments. Groups can be set up so enrollment is random, by the instructor, or by student self-enrollment. A student can be enrolled in more than one group in a course, e.g. a large discussion group and a small project group. All the groups for a specific purpose are held in a container called a "Group Set," or "Set." To create a new set, click People > +Group Set, name the new set and complete the form to indicate how enrollment should occur. Once the set is created, you can reference it when setting up assignments that are to be submitted once per group, or to create a discussion prompt for the group. If a student is enrolled in a group, a new "Groups" link appears in the red Canvas side menu (not in the course menu). It lists their groups for all courses, so be sure to include your course name in each group name, e.g. Red Team (HDFS 110).
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

August 30, 2018

Check Canvas Course Settings: Instructors should adjust the default settings in every Canvas account to ensure the site functions as expected, reduce student issues, and ensure proper grade calculation. Go to Settings > Course Details tab and scroll down the page. Course accounts are typically semester based and do not require start/end dates. Compare the default course grading scheme to your syllabus: you may need to create and attach a new scheme. If you don't want students to access the course after the semester is over, check the "Restrict students from viewing course after end date" box. Click "more options" - many settings here should be flipped such that announcements show on the home page and students can attach files to discussions, but students cannot create discussion topics, edit/delete posts, or make their own groups. You can also choose to "hide totals" (total and subtotal) grade columns from student view. Click the "Update Course Details" button to save your changes.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Create a Class Email List: Instructors need a way to email their classes. The "Inbox" tool in Canvas sends an internal message. Each Canvas user sets up personal alerts to notify them that a new Inbox message has been received (or a new Announcement posted, or a new grade received, etc.) and the frequency of these alerts (immediately, daily, weekly, or never). An instructor has no guarantee that their students get an emailed alert through Canvas. To ensure that students get your email in a timely fashion, login to Accounts Services on the Web, (https://asw.iastate.edu/cgi-bin/acropolis/) with your netID > Manage Lists > Manage Class Lists > select a registrar section list in the first column then click the small "Create selected classlist(s)" button. Your new group email name will be emailed to you and displayed on the screen. It becomes active on the next whole hour. The email group membership is synced nightly with the Registrar data.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

August 27, 2018

Modify Canvas Course Menu: Instructors should modify each Canvas account's Course Menu so that only tools the students will use are displayed to create efficient/desired navigation pathways. To edit it, go to Course Menu > Settings > Navigation tab (top of screen). Sort the Course Menu links by dragging them between the two tables such that links available to students are in the top table, and links unavailable to students are in the bottom table. Exception: Leave the "ISU AdminTools" link in the top table – it is an ISU created tool and will not be visible to students but must be in the top table in order for the Teacher to use it. Scroll to the bottom of the screen and click the red "Save" button.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Add non-student participants to your Canvas course account: If you wish to add participants other than registered students to your Canvas course account, go into your course account and click the ISU AdminTools link on the course menu (see the 'Modify course menu' tip if ISU AdminTools link is not displayed). If prompted, click "Authorize" to allow the program to run, then click "Manage People". For each new participant: enter their netID, the role they should be given, select the enrollment section that role should be added to, then click the green "Add" button. In most cases, you will want to enroll the person in "All Listed Sections". The new enrollment is shown on the lower part of the screen – verify that it is correct. If necessary, you can click a red boxed "X" to remove the participant from a section.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

Add a Canvas Course Tile Image: It is much easier for you and your students to identify your Canvas course if you add an image to the course tile. The simplest way to create an image with the proper dimension ratio is to create one PowerPoint slide in landscape layout, and save it as an image file (jpeg, gif, or png) on your computer. Remember that the slide will be small when viewed so any text should be very large. In your Canvas account, go to Settings. On the top of the Course Details screen, click the "Choose image" link, drag your saved image from its storage place on your computer to the Canvas window, scroll down and click Save. For the best viewing, each participant should go to their Dashboard, click the 3 vertical dots to far right of the word "Dashboard" title and uncheck the Color Overlay setting.
For more information, contact Karla Embleton in apparel, events, and hospitality management at 294-9198 or embleton@iastate.edu.

August 13, 2018

Clean up your Canvas Dashboard: Iowa State University central services will arrange for summer classes to leave student's Canvas Dashboards but teachers and TAs who wish to change which course tiles show must log into Canvas > Courses > scroll to the bottom of the list and click "All Courses." Dashboard displayed courses are indicated by a color-filled star in front of the course name. Click any star to toggle between "colored" or "clear," thus determining whether it displays on your dashboard. Note that this does not affect your enrollment in the course. You can enter any course you are enrolled in from the "All Courses" list unless you are enrolled as a student and the instructor has explicitly checked the "Restrict students from viewing course after end date."
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

Restricting student access to past Canvas courses: At this time, Iowa State University is not restricting student access to past courses as a matter of default. Therefore, to prevent students from entering their past Canvas courses (since Fall 2017), the Instructor must go into the Canvas course > Settings > Course Details tab > check mark the box in front of "Restrict students from viewing course after end date" > then click the Save button on the bottom of the screen. It is not necessary to enter an "Ends" date in the settings since each class account is associated with a specific Term and each Term has an internal start and end date set by Iowa State IT staff. If an instructor does not make this setting change, all past students can continue to enter the old course, which means those students continue to have access to all course content, communications, assignment and test feedback that had been provided (including test answer keys). More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

August 10, 2018

Fall Canvas accounts: If you do not yet have your fall Canvas account ordered, you can request one by going to ISU Canvas > Help > Global Course Administration > authorize ISU AdminTools (if prompted to do so) > then clicking on one of the two links available: "Prepare to Teach" and "Request a Course." Anyone can use the "Request a Course" link to order a Canvas account for a class or for a non-class use. If you are listed as the Instructor of Record for a single-section fall course, you can also order from the "Prepare to Teach" link. After the account is ordered and arrives, only the Instructor of Record can enroll students and publish (activate) the course — both of which are done using the "Prepare to Teach" tool. All new courses are blank but you can copy an existing course into it. More».
For more information, contact Karla Emmbleton in administration at 515-294-9198 or embleton@iastate.edu.

July 31, 2018

Happenings on hiatus, resumes August 7: The last regular email issue of Happenings of the academic year went out May 15 and is on summer hiatus. Happenings emails will resume on August 7.
For more information, contact Cathy Curtis in the College of Human Sciences at 515-294-8175 or ccurtis@iastate.edu.

April 27, 2018

Canvas: Check your course grading scheme: It's imperative that the grading scheme in use in your course matches the grading policy stated in your syllabus. Most Canvas accounts have a default scheme that uses the ISU grade break points of 60, 63, 67, 70, 73, 77, 80, 83, 87, 90, and 93. However, courses requested early last fall have the original Canvas break points of 61, 64. 67, 70, 74, 77, 80, 84, 87, 90, and 94 — which is a harder scale. Canvas doesn’t round grades so if your syllabus lists grades as 0-60, 60-62, 63-66, 67-70 etc. you are assuming breakpoints of 59.5, 62.5, 66.5, 69.5 etc. To change the Canvas grading scheme go to Settings > Course details tab > check "Enable course grading scheme" > click View Grading Scheme. To make a new scheme, click Manage grading schemes > Add grading scheme > fill out the form > Save. Now you must select this new scheme by going to Course Details screen > View grading scheme > Select another Scheme > pick new scheme and click Use This Grading Standard > Done. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

Canvas: Don't leave blank grade cells: When getting final grades ready, make sure that every student receives a grade for every assignment, with the exception of extra credit work (which must have an assigned activity value of zero). A blank score is unclear: students don't know if you forgot to enter a grade or if they missed a submission. Blanks drastically alter how a student's total score is calculated. By default, each student's Total score is calculated as the sum of points they earn divided by the maximum sum of point for what they submitted. If they didn't submit something and didn't receive a zero, then their course total will be too high. Example: if a student didn't submit a 50 point assignment in a course worth 500 point, their total score would be 350/450. If you enter 0 for the missing assignment, then the student will receive the correct total of 350/500. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

April 19, 2018

Canvas: Grading assignments offline: Canvas allows the instructor to bulk download, and re-upload, student assignment submissions. This is handy for offline editing and for archiving. Go to Assignments and click the name of the activity. In the far right menu, click 'Download Submissions'. A zip file is created with each student's submission as a separate file. File names begin with student name (lastfirst) or group name. If you plan to reload files after editing/markup, do not change the file names! When you are ready to reload the files back into Canvas, you must compress them into a single zip file. Return to the activity screen and click 'Re-Upload Submissions', browse and find your new zip file, then click 'Upload Files'. Every file you uploaded now appears in the Feedback section of the appropriate student or group. You still need to go to each student or group, enter and save a score. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

April 12, 2018

Recover deleted material in Canvas: It happens to everyone eventually: we accidentally delete a file, assignment, discussion, or module that we really should not have. Happily, Canvas keeps track of deleted items. Get into your course and look at the URL displayed in the browser. It has the format: https://canvas.iastate.edu/courses/(courseID#)/(something). Remove everything after the courseID then add '/undelete' so you have something that looks like: https://canvas.iastate.edu/courses/29348/undelete. When you hit Enter, a list of deleted items that can be restored is shown. After restoring an element, inspect it carefully as it's possible that some associated data may have been lost for good.
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

Canvas: Speedgrader tips: There are several useful, but often overlooked, tools in Speedgrader. In the top left, the bell icon lets you mute/unmute the grade column. It's useful to mute a column while grading then reveal all student grades at once by unmuting. The keyboard icon displays shortcuts for common tasks. For example, pressing the C key moves the cursor to the Comments box and pressing the J key advances you to the next student. The gear icon provides different ways to sort submissions. By default, submissions are shown in order of student name but you can change this to 'submission status' so you don't have to search for ungraded work amongst graded submissions. The name of the student whose work is currently showing displays in the upper left. The left and right arrows move you to the previous and next student. The tiny triangle before the right arrow expands the class list so you can see submission and grading status for each student and select any student to view. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

April 5, 2018

Creating learning activities with StudyMate: Iowa State has a site license for StudyMate Campus, a program for creating eleven different types of learning activities that can in integrated directly into a Canvas course through links, or shared outside of Canvas with a URL. If an instructor creates in-course links in a specific way, then she can see student usage reports that indicate how many learning activities each student viewed and also overall use of each activity. A StudyMate features list, demo videos, and user guides can be accessed in Canvas by going to Help > MyCanvas Teacher at ISU > External Apps > Study Mate. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

Hiding Total columns in Canvas: Every course in Canvas contains a Total column that is calculated from the gradable work that each student has submitted. If all students must submit assignments at the same time, all work is included in the final grade, and the grader has diligently entered zeros for missed work, the reported Total scores should be accurate. However many courses have more complicated grading structures. In such courses the Total displayed is misleading and often too high. To prevent student confusion, hide the Total scores by going to the Course Menu and clicking Settings > More Options > check the box in front of "Hide totals in student grades summary," then click Update Course Details. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

Time to order summer and fall Canvas accounts: Instructors are once again responsible for ordering their Canvas course accounts (the system will not automatically create them). Start by going to Canvas, clicking the Help link on the left side menu, clicking "Global Course Administration," then clicking "Authorize" on the ISU Admin tools page. The next screen contains two links: "Prepare to Teach" and "Request a Course." Go to Request a Course to order an account for fall courses, multi-section summer courses, and single-section classes for which you are not yet listed as the official Instructor of Record. If you are listed as the Instructor of Record for a single-section summer course, you can order the account from either the Request a Course or the Prepare to Teach link. After your new course account has been created, you will still need to use the Prepare to Teach tool to enroll the classlist(s) and publish the course.
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

March 20, 2018

Create a non-graded Canvas calendar event: Due dates for graded quizzes, discussions, and assignments automatically display in the Canvas Calendar when the activity is published. To create a non-graded calendar entry, called Events, go to the Calendar, click the plus sign located in the upper right corner, and enter event details: title, date, time, location, and course. Either click Submit or click More Options. If More Options is selected, a text editor displays with access to everything in the specified course. Compose a message that will display when the calendar link is opened - it can contain links to any component of the course. Click Create Event to save the new event then verify that it displays and functions properly in the calendar. More».
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

March 19, 2018

Canvas settings for quiz feedback: The default Quiz feedback settings provides students with their graded submission and the answer key. If all students receive the same questions, this facilitates sharing of answers with others who have not yet completed the quiz. If students are allowed multiple attempts and each quiz is a significant portion (more than 1/3) of the available question pool, they soon have the key to the entire pool. To reduce feedback to just the total score per quiz, uncheck the "Let Students See Their Quiz Responses" button. After the test taking period is over, you can change the settings to allow students to receive more feedback. To allow students to see their graded submissions immediately but not the answer key, leave the "Let Students See Their Quiz Responses" box checked but uncheck the "Let Students See the Correct Answers" box. To completely prevent all feedback during the test taking window, including total score, mute the grade column.
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

March 16, 2018

Grading group assignments in Canvas: When instructors create new assignments, they indicate whether the assignment is to be submitted by each student individually or by group. If by group, the default grade setting causes the same grade to be given to each group member. However, there are many reasons why an instructor may wish to give a different grade to one group member. Grading individual group members separately requires a three-step process. 1: Go to Grades and score each group's submission. 2: Return to the assignment settings and check the box for "Assign Grades to Each Student Individually." 3: Return to Grades and revise scores for specific individuals as needed. More».
For more information, contact Karla Embleton in administration at 515-294-9198 or embleton@iastate.edu.

January 3, 2018

Adding a TA or Co-Teacher: To add participants other than registered students to your Canvas course account, go into your course account and click the ISU AdminTools link on the Course Menu. If the ISU AdminTools link is not displaying, you can add it to the Course Menu by clicking Settings > Navigation tab (top) > dragging ISU AdminTools from the bottom table to the top table, then scrolling down and clicking the read Save button. Now click ISU AdminTools link. If prompted, click "Authorize" to allow the program to run. Click "Manage Additional People". For each new participant: enter their netID, the role they should be given, select the enrollment section that role should be added to, then click the green "Add" button. In most cases, you will want to enroll the person in "All Listed Sections". The new enrollment is shown on the lower part of the screen – verify that it is correct. If necessary, you can click a red boxed "X" to remove the participant from a section.
For more information, contact Karla Embleton in administration at 294-9198 or embleton@iastate.edu.

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