Technology Tips & Tutorials

WebCT GOLD: Gradebook Management Tips
November 29, 2007

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WebCT provides an online gradebook. The instructor of the course controls the gradebook layout and visibility of data columns to students. The gradebook has many bells and whistles, some of which can be counter intuitive. To reduce frustration, instructors should become familiar with the following:

1. To access the gradebook you must first click the TEACH tab.

   • You can not access the gradebook if you only have BUILD permission in the course. Contact ISU WebCT support or your College WebCT support person if you need additional access privileges.
     

2. To see the grades, click the GRADEBOOK link in the left hand column then click the VIEW ALL tab along the top of data table (it is the middle of five tabs).

   • "View All" causes columns containing grade and columns containing non-grade data to display on the screen. It is important to consistently work on this tab since it most closely matches the column order view students see.

   • You will only see those columns which you have not hidden from instructor view (see step 4 below).
     

3. To see all the students, change the pull down PAGE menu below the data table to show ALL (last thing in the pull down menu) and then click the GREEN GO symbol ">"

   • If you have a large class it will take many seconds for all the student data to be displayed – watch the scroll bar on the right side of the data table to get an idea of when the the table display is complete.
     

4. To control which columns are displayed in the instructor view, click the REORDER COLUMNS button above the data table and then click HIDE or SHOW columns.

   • If a column is currently visible to you in the data view, the option button will say HIDE (i.e. HIDE is the thing you can cause to happen, not its current state).
     

5. To release or hide columns to the students' view, click GRADE BOOK OPTIONS (right upper corner of data table) then select COLUMN SETTINGS. There is a yes/no release toggle for each column. If you want to change several at a time, can check the boxes above the columns then scroll to left and select RELEASE or DO NOT RELEASE buttons.

   • Always go to student view and verify that they are seeing what you intended them to see.

   • A student will only see his/her personal grades.