CHS NETWORK DRIVE HANDBOOK

 

 

There are many ways to save files and documents with your computer. The three main methods of saving files are local, external, and network storage. Here is how each one works and some of the advantages and disadvantages of each.

 

This is where you save files directly to your computer's hard drive.

• Advantages: You always know where the files are at and you can easily access them as long as you are on your computer.
• Disadvantages: Your files can be lost if your hard drive fails and is not repairable. Your files are unreachable if your computer is off.

 

This method involves buying some sort of external storage device such as a pen/flash drive or external hard drive and using that to save files.

• Advantages: This is a good if you want to take a copy of your files with you. Works well as a personal backup for your documents.
• Disadvantages: Pen/flash drives can be easily lost. External hard drive can be damaged during transit. You must carry these devices around with you at all time to be able to access your files.

 

This method involves having a network drive mapped to your computer. This network drive will show up in your "My Computer" and will look just like another hard drive. The only difference when you save your files to this drive is the files are being saved to a server somewhere else on campus.

• Advantages: These file servers are constantly backed-up. These drives can be mapped to any computer you are sitting at on campus and in most cases can be mapped to your home computer.
• Disadvantages: In some cases the network drives can be too small if you are saving a large number of files or very large files.

 

This section will discuss the different file saving options available to you through the CHS.

 

This is a network storage device only available to CHS faculty and staff. This drive should be used to store personal files and any type of sensitive materials that only you should have access to.

 

This is a very large network drive design to be used in a collaborative fashion for all faculty, staff and graduate students in the college. This means that the drive will contain a folder for each department. In those departmental folders will be folders programs and projects. Access to these folders will be set up so that only those working in those departments or on those projects can access the files.

 

The Network Area Storage (NAS) device is strictly a departmental storage device. This device is intended to be used as a way for departments to store very large files and backup information. Everybody except undergraduate students will have access to their departments NAS network drive.

Each department's NAS device has been assigned a drive letter. This is a list of the departments and their associated NAS drive letters:

CI	R	AESHM	V
ELPS	S	FSHN	W
KINES	T	HDFS	X

If you do not have access to your NAS device please request access through HEAT.

 

AFS is a distributed file system (Andrews File System) that is used on this and many other educational institutions as the main campus wide networked file system. All ISU faculty, staff, and students are given 1 GB of AFS space that you may use for any purpose within the ISU computing guidelines. Your web mail and personal web pages are stored in this space.

If you wish to use your AFS space you can download AFS clients for Windows and Macintoshes from http:\\www.openafs.org.

The university also allows on campus users to use the ISU scout installer or from their sitelicensed software web page to obtain the AFS software.

 

As mentioned before you can store files on your local computer's hard drive. However, you will probably want to copy your files to either a network drive available to you or to your personal external storage device frequently. This is because hard drives can fail on computers without warning.

 

This section will describe how your network drives will be mapped. In some cases the drives will be automatically mapped and in others you may need to manually map these drives.

 

• If you are eligible for a P drive your drive will be automatically mapped on log in.
• Everybody receives access to the U drive and these will be automatically mapped on log in.
• Everybody receives access to their own department's NAS device. This drive will be automatically mapped to your computer on log in.

Note: Windows machines will automatically map your drives where as Macintosh machine will need to be set up to automatically map your network drives.

 

• All Macintosh users will need to manually map all of their drives. It is possible to add these mappings to the Macintosh's login sequence so they are automatically mapped every time you login to the computer.
• Other circumstances may result in the need for manual drive mapping in Windows. This may be needed if you have special access to certain network drives or if for some reason your computer will not automatically map these drives.

Note: These procedures are described in the following sections.

 

 

Open

Do this by double clicking the "My Computer" icon on the desktop OR clicking on the "Start Button" and then clicking on "My Computer"
2. In the "My Computer" window click on "Tools" from the menu and then select "Map Network Drive..."
   

3. This will bring up a dialog box where you need to select an unused drive letter from the drop down menu. You will need to use the predefined drive letters (P, U, R, S, T, V, W, and X) only for their specified purpose. The listings for what drive letters that should be used are in the Drive Listings for Manual Mappings section.
4. Then you will need to type in the name of the file server you are trying to connect to.
   
   Note: Appropriate values for the "Drive" and "Folder" fields (i.e. "R:" and \\example.iastate.edu\ex) are specified in the Drive Listings and Manual Mappings section.
5. Make sure to leave the "Reconnect at logon" box checked so that this drive will map automatically for you the next time you logon.
6. Click "Finish"
7. Now your network drive should be mapped to the drive letter you specified in the previous step. To locate this drive on the computer see the Locating Mapped Network Drives section in this document.

 

1. Select Go from the Apple Menu Bar
2. Select Connect to Server ("Open Apple" + "K")
   

3. Type in the address of the server in the Server Address box as follows: smb://server/share name where server is the name of the server and share is the name of the share.
   

4. Click the Plus button to add the site to the list of favorite sites.
5. Click Connect.
6. Enter username and password when prompted.
   

7. Click OK when finished.

Note: Appropriate values for the "Server" and "Share" portions of the Server Address field are specified in the Drive Listings for Manual Mappings section.

 

This is a list of drive letters and corresponding server names for when you are trying to manually map network drives.

 

 

In the "Connect to Server" window in the "Server Address" input line enter:

smb://chs-fs01.hs.iastate.edu/username$ (where "username" is your ISU netID)

 

In the "Map Network Drive window"
Select "P:" as the drive letter
In the "Folder:" input line enter:

\\chs-fs01.hs.iastate.edu\username$ (where "username" is your ISU netID)

 

 

In the "Connect to Server" window in the "Server Address" input line enter:

smb://chs-fs02.hs.iastate.edu/groups

 

In the "Map Network Drive window"
Select "U:" as the drive letter
In the "Folder:" input line enter:

\\chs-fs02.hs.iastate.edu\groups

 

 

 

In the "Connect to Server" window in the "Server Address" input line enter:

smb://chs-ns01.hs.iastate.edu/ci

 

In the "Map Network Drive" window
Select "R:" as the drive letter
In the "Folder:" input line enter:

\\chs-ns01.hs.iastate.edu\ci

 

 

In the "Connect to Server" window in the "Server Address" input line enter:

smb://chs-ns02.hs.iastate.edu/fshn

 

In the "Map Network Drive" window
Select "W:" as the drive letter
In the "Folder:" input line enter:

\\chs-ns02.hs.iastate.edu\fshn

 

 

In the "Connect to Server" window in the "Server Address" input line enter:

smb://chs-ns03.hs.iastate.edu/elps

 

In the "Map Network Drive" window
Select "S:" as the drive letter
In the "Folder:" input line enter:

\\chs-ns03.hs.iastate.edu\elps

 

 

In the "Connect to Server" window in the "Server Address" input line enter:

smb://chs-ns04.hs.iastate.edu/aeshm

 

In the "Map Network Drive" window
Select "V:" as the drive letter
In the "Folder:" input line enter:

\\chs-ns04.hs.iastate.edu\aeshm

 

 

In the "Connect to Server" window in the "Server Address" input line enter:

smb://chs-ns05.hs.iastate.edu/hdfs

 

In the "Map Network Drive" window
Select "X:" as the drive letter
In the "Folder:" input line enter:

\\chs-ns05.hs.iastate.edu\hdfs

 

 

In the "Connect to Server" window in the "Server Address" input line enter:

smb://chs-ns06.hs.iastate.edu/kines

 

In the "Map Network Drive" window
Select "T:" as the drive letter
In the "Folder:" input line enter:

\\chs-ns06.hs.iastate.edu\kines

 

 

 

1. Open "My Computer"
1. Double clicking the "My Computer" icon on the desktop
2. Click on the "Start Button" then click on "My Computer"
2. In the "My Computer" window there will be a list of drive under the heading "Network Drives".
3. Double click the icon for the desired network drive for access to your files.

 

1. Double click on the Macintosh HD icon or the name of the share on the desktop.
2. A globe icon with the name of the share is used to designate the share
3. It can be accessed simply by double clicking the icon.

 

 

1. At the "Open" dialog box, click on the "Look In" drop down menu.
2. Now you should see a listing of common places that files are kept. Under "My Computer" in the list you should see all of your mapped network drives.
3. Click on the desired drive and navigate to the appropriate file and double click on it OR click on it once and then click "Open" in the lower right of the dialog box.

 

1. Select File from the program menu bar.
2. Select Open. A dialog box similar to the one below should open.
   

3. Select the name of the share. This can be done either on the left side, or by selecting it from the listing of locations in the second pane of the screen.

Note: Same method is used for saving a file.

 

1. Complete the steps listed under Manually Mapping a Network Drive for Macintosh.
2. Select System Preferences under the Blue Apple menu.
3. Under the System group select Accounts.
4. Select your account from the left side.
5. Click the Login Items tab.
6. Click and drag the share/drive mapping from the desktop to the list of items.

Note: Each time you log in, you be prompted to enter your Net-Id and password for the share.

 

You can remotely access your network drives from off campus using VPN. Instructions on how to use this service can be found at the following link:

http://www.hs.iastate.edu/it/support/remoteaccess.php

 

Quotas for P drives are 5Gb. The quota for the U drive is 300Gb. The P drive will send notification to the owner when the space has reached 85% and 100%. It also sends 2 reports, one of largest files, and one of duplicate files. Each department will monitor their own use of the U drive space. There is no quota on the NAS devices.

 

The P and U drive servers are backed up daily. An incremental backup will run every day at 4pm, except Friday. On Friday a full backup is done. The NAS Devices are fully backed up once per week on Friday. Information can be restored from any backup source at any time and are kept for four weeks before they are overwritten.