Helen LeBaron Hilton Fund Guidelines for Proposals

I. Introduction

The Committee for the Helen LeBaron Hilton Fund within the College of Human Sciences will solicit proposals in the fall from the former CFCS departments, committees, faculty, and students for financial support of proposed enrichment programs related to Family and Consumer Sciences. Guidelines follow to assist those requesting support from these funds in the preparation of their proposals.

II. Purpose, Types and Conditions of Grants

A. Purpose

The Helen LeBaron Hilton Fund should be used imaginatively to recognize and promote the themes of philosophy, leadership, and service that Helen LeBaron Hilton exhibited during her 23 years as Dean of the College of Home Economics at Iowa State University. Among these major themes are educational adaptivity, professional competence, civic and community service, leadership, and balanced quality of life. The purpose is to represent the whole person, and insofar as possible, to continue her/his impact on human welfare.

B. Types

The Fund can be used to serve the needs and interests of a variety of audiences, participants, and recipients -- i.e., the general public, professional groups, alumni, faculty, graduate and undergraduate students. These services may be provided by special events, improved facilities that benefit all three departments of the former College of Family and Consumer Sciences, grants to individual students in the departments, faculty, staff, etc.

C. Priorities

As the committee reviews proposals, an attempt will be made over time to sponsor a variety of subject matter areas and functions. Submissions by two or more departments, by committees, or by an individual representing a group are encouraged. Funds should be used for high-priority goals that cannot be achieved otherwise.

The following requests will not be funded:

1. Projects which benefit the applicant only.
2. Released time for pursuing projects.
3. Fees or stipends for undergraduate and graduate credit, although hourly pay is allowed.
4. Graduate thesis and dissertations.

D. Amount of Grants

It is anticipated that each year several projects/activities, each of $1,000 or less, could be supported. Limitations will be based upon earnings from the fund. Partial funding of proposals will be considered.

E. Format

Requirements for proposals are minimal because of the varied nature of requests. Elements most important to the review committee are:

1. Rationale or need
2. Outcome(s); e.g., purposes, objectives
3. Activity work plan with timelines
4. Budget showing detail to justify request and delineation of support from other sources
5. Evaluation plan for determining effectiveness in reaching outcome
6. Dissemination plan for activity results

F. Submission, Timing and Follow-Up Schedule

Submit 1 electronic copy of the proposal to JaneAnn Stout, College of Human Sciences.

Proposals will be reviewed and funding decisions made according to the following timeline:

October 15	Proposals due to janeann@iastate.edu
November 15	Recommendations from the Committee
December 1	Announcements of awards

An electronic progress report of the project must be submitted to Assoc. Dean Stout by October 15 of the year following, if the project is not complete. A final electronic report must be submitted to Assoc. Dean Stout at the completion of the project.

III. Procedure

Proposals should be submitted through the department chair or administrator to whom the applicant(s) is/are directly responsible. Proposals from Extension field staff need to be submitted through the Associate Dean for Extension in the College. All proposals should include a brief email of support from the administrator most directly involved. In cases where more than one proposal emanates from a department, the department chair will rank the proposals in order of merit and provide reasons for the ranking. The same procedure will be followed for proposals emanating from Extension except that the Associate Dean for Families Extension ranks the proposals.

Proposals will be evaluated by the CFCS Committee for the Helen LeBaron Hilton Fund, ranked in order of merit, and forwarded with recommendations to the Dean. If proposal requests exceed the monies available, the committee will rank its recommendations as guidance to the Dean in light of total resources available. Proposals will not be carried over from one review period to the next.

Upon recommendation of the Dean, the funds will be allocated to the Award recipients.

Questions concerning proposal preparation not answered by the guidelines should be directed to the Associate Dean Stout’s office (294-0863).